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Queensferry Community Council is aware of
Council duties and responsibilities and understands that the following need to
be adhered to :-
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Keeping proper financial records in accordance
with statutory requirements
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Ensuring all business activities are within
legal powers applicable to local councils
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Ensuring that all requirements are met under
employment law and Inland Revenue regulations
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Ensuring all requirements are met under
Customs & Excise regulations (especially vat)
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Ensuring the proper use of funds granted to
local community bodies under specific powers Or under section 137
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Proper, timely and accurate reporting of
council business in the Minutes
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Recording in the Minutes the precise powers
under which expenditure is being approved
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Responding to electors wishing to exercise
their rights of inspection
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Documented procedure to deal with enquiries
from the public
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Meeting the laid down timetables when
responding to consultation, invitation
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Proper document control
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Register of members interests and gifts of
hospitality in place, complete, accurate and up to date
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Ensuring that outside contractors produce
generic method statement and risk assessment documentation, together with
adequate insurance cover
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All Contracts carried out on Council behalf
have risk assessment arrangements in place
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Ensuring that the council has adequate
insurance cover in respect of physical assets owned by the council, damage
to third party property, or individuals, as a consequence of council
providing services or amenities to the public (public liability)
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Loss of cash through theft or dishonesty
(fidelity guarantee)
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Legal liability as consequence of asset
ownership (public liability)
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Ensuring that an up to date register of assets
is kept
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Reviewing contracts on an Annual basis
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Adoption of Codes of Conduct
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